Here is my full column that ran in the Washington County Daily News yesterday.

Last week the West Bend School District Private Task Force (WBSDPTF) presented its facilities findings to the West Bend School Board. The Task Force is an unsanctioned group of local private citizens led by West Bend Mayor Kraig Sadownikow who took it upon themselves to dig into the school district’s facilities after the failed referendum earlier this year. While much of the excitement is around the bold ideas around restructuring the elementary schools and updating the high school, the focus should be on the hard work that comes before the shiny new buildings.

Amongst the Task Force’s findings were three key prerequisites that must be met before putting a shovel in the ground. The district needs to create and maintain a meaningful facilities plan; the facilities must be adequately maintained; and the district must live within its means by creating efficiencies. None of these are easy, but they are necessary to provide the facilities that our kids deserve and our community can afford.

First, the district needs a plan. About a decade ago, the West Bend School Board sanctioned a community committee and spent a lot of time creating a 25-year facilities plan. At the time, the plan made some sense. Based on projections that showed continued enrollment growth for the foreseeable future, the plan laid out the updates and new construction that the district would need to support that growth.

After the plan was created, it was used as a guide for facilities spending up to and including the most recent referendum. The problem is that the plan was not sufficiently updated. Since it was created, enrollment had declined and projections are for it to decline further. Some items on the plan were completed. Other items were not. Meanwhile, the School Board continued to use the plan as a basis for making decisions. Before any more money is put into facilities, the School Board must update the facilities plan with current data and create an ongoing process to keep it updated.

Second, the district needs to fund the plan. One of the Task Force’s findings was that the capital maintenance budget is woefully underfunded. The West Bend School District has about 1.4 million square feet of buildings and has an annual capital maintenance budget of about $1.5 million. That $1.5 million budget is the highest it has been in years thanks to the School Board steadily increasing it over the past several years.

With slightly more than a dollar per square foot of funding, the district’s capital maintenance budget is underfunded by a multiple of two or three by normal standards in the private sector. This leaves facilities to decay before their time due to lack of proper maintenance. Well-constructed, properly-maintained buildings will last for generations. If we fail to properly maintain them, however, we will be forced to replace them before their time.

Third, once the district has a valid long-range facilities plan and an adequate funding to execute that plan, the School Board must do the work to execute without increasing spending or raising taxes. The Task Force found that there is sufficient money in the current budget to pay for extensive upgrades to the district’s facilities without increasing spending or raising taxes.

The Task Force’s finding that the school district could consolidate six current buildings into one would generate some of the savings necessary to keep spending flat. The savings in staffing, grass mowing, snow plowing, custodial, food service, administration, building maintenance, etc. are substantial when there is only one building instead of six. But more efficiencies can be found in the sourcing of functions that are not core competencies of a school district.

While services like food service, grounds keeping, information technology, custodial, etc. are necessary, they are not the primary purpose of a school district. There are private businesses that deliver these services better, faster, and cheaper because they are their core competencies. Each of these departments must be evaluated to see if outsourcing would provide more value to the taxpayers for less cost. In some cases, outsourcing might not make sense. Experience in the private sector shows that most of the time it will. We will never know unless the school district puts them out to bid.

The Task Force did a lot of research and study, but still only scratched the surface. Even with that scratch, however, they found that there are significant areas where the school district can save money and reallocate the spending to upgrade and maintain the district’s facilities without negatively impacting education delivery. And those savings are there without even touching the much larger spending items in the budget like staffing levels, employee benefits, and wages. Much more could be done with a bit more scratching.

Make a plan. Take care of what we own. Live within our means. These are guiding principles that citizens should expect from our government. They are principles that must be followed as the West Bend School Board considers the future of the district’s facilities.

NOTE: I am a member of the WBSDPTF. While the findings are those of the Task Force, the opinions in this column are solely mine.

Here is my full column that ran in the Washington County Daily News yesterday.

In the wake of the failed referendum for the West Bend School District, the mayor of West Bend, Kraig Sadownikow, organized a private task force of local leaders to evaluate the maintenance and capital projects at the district’s high school and Jackson elementary facilities and share independent findings.

The task force was generously provided funding by Kevin Steiner of West Bend Mutual Insurance and Tim Schmidt of Delta Defense to retain Zimmerman Architectural Studios to provide technical facilities expertise.

The task force presented its findings to the West Bend School Board Monday night. Those findings show a different way forward for the West Bend School District and a model for other school districts to follow.

I am a member of the task force. While the findings are those of the task force, the opinions expressed in this column are my own. I will admit that I was dubious about participating in such an endeavor. The process was enlightening and enriching. I encourage the reader to go read the complete findings in the minutes of Monday night’s meeting available on the school district’s website and elsewhere.

To summarize the task force’s findings, the West Bend School District could accomplish everything it wanted to do in the referendum and much, much more without spending a dollar more than they already are. To do that, however, it will take some smart decisions and hard work. The district has some real facilities needs. While spending money is necessary to meet those needs, spending more money is not.

First, there are some realities facing the district. Enrollment is declining and is projected to continue declining for the next decade or more. The most recent enrollment tally taken last month shows that enrollment is declining even faster than the projections made last year. This isn’t a problem with the district. It is a demographic trend that is happening throughout the state. Proactive management in an age of declining enrollment and revenues is even more crucial than in an age of plenty.

Second, the district has done a poor job of in terms of general maintenance and capital facilities management. This is a systemic problem that stretches back many years. For example, the current capital maintenance budget of about $1.5 million is woefully inadequate for a district with about 1.5 million square feet of buildings. In the elementary schools alone, there is about $22.5 million of capital expenses looming over the next decade that are mostly unfunded. Whether intentional or not, the district has been managing facilities by letting them decay prematurely due to inadequate maintenance, and then passing referendums to replace them.

Also, the school district built a 25-year capital plan several years ago. The plan was built on projections of increasing enrollment for decades to come. The reality is that enrollment is declining and will continue to decline, but the 25-year plan was never updated to reflect the new realities. A long-range capital facilities plan that is continually refreshed with current data and scrutinized in public is critical.

Before embarking on an ambitious plan to build and renovate buildings, the School Board must rectify these budgetary and planning deficiencies to demonstrate that the West Bend School District will break the cycle of neglect and replace. The district cannot make new investments in facilities before solving the problem of maintaining what they have.

The failed referendum sought to make some significant renovations to the high school and replace Jackson Elementary. For the high school, the task force validated that there are some true needs that require work.

There are also a couple of areas where the building could be upgraded to drive a lot of value for a reasonable cost.

The failed referendum also sought to replace Jackson Elementary. This is where the task force’s findings took a turn that I did not expect. The Jackson Elementary building has significant problems, but just replacing it was always folly. It is an expensive endeavor that pours a fortune into one problem while leaving all of the other problems wanting.

The task force found that the district could build a state-of-the-art new elementary school campus on the south side of West Bend. Into the new building, the district could consolidate Jackson Elementary, Decorah Elementary, Fair Park Elementary, the district offices, the maintenance shed, and Rolfs Education Center into the single building. By combining six district buildings into a single campus, the district could provide a 21st-century learning environment to far more kids while saving millions of dollars per year in operational costs.

The best part is that by taking advantage of the operational efficiencies of a streamlined district infrastructure and making a few other easily identified operational efficiencies, the task force found that the district could do upgrade at the high school, modernize the entire elementary school footprint, and increase the ongoing maintenance budget to adequate levels without spending or taxing a dollar more than they already are.

More work is needed and much more public discussion must take place, but there is a legitimate path to make significant upgrades to the West Bend School District’s facilities, break the cycle of neglect and replace, and do so without increasing spending or taxes.

The West Bend School District can lead the way. Other school districts in Wisconsin should follow.

My column for the Washington County Daily News is online and in print. As you might expect, it about the work of the West Bend School District Private Task Force. Go pick up a copy, and see the news story about the same topic. Here’s a thrust of the column:

To summarize the task force’s findings, the West Bend School District could accomplish everything it wanted to do in the referendum and much, much more without spending a dollar more than they already are. To do that, however, it will take some smart decisions and hard work. The district has some real facilities needs. While spending money is necessary to meet those needs, spending more money is not.

[…]

More work is needed and much more public discussion must take place, but there is a legitimate path to make significant upgrades to the West Bend School District’s facilities, break the cycle of neglect and replace, and do so without increasing spending or taxes.